Receptionist/Administrative Assistant

Job Description

As a Receptionist/Administrative Assistant at Exhibit Experience, you will be the welcoming face of our company, creating a positive and professional first impression for clients, visitors, and team members. You will play a crucial role in ensuring the smooth operation of our office by providing administrative support and maintaining a well-organized workspace. If you have exceptional communication skills, a strong attention to detail, and a proactive attitude, this role offers a fantastic opportunity to be an integral part of our dynamic team.

Responsibilities

• Greet and welcome visitors, clients, and team members with a warm and professional demeanor.
• Answer and direct incoming phone calls, taking messages and relaying information as needed.
• Manage the reception area, ensuring it is tidy, organized, and represents the company’s brand image.
• Assist with scheduling appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.
• Maintain office supplies by monitoring inventory and placing orders when necessary.
• Assist in coordinating travel arrangements and accommodations for team members.
• Provide administrative support to various departments, including data entry, filing, and documentation.
• Collaborate with the finance team to assist with invoicing and basic bookkeeping tasks.
• Assist in organizing company events, meetings, and team-building activities.
• Maintain and update company databases and contact lists.
• Uphold a high level of confidentiality and professionalism in handling sensitive information.

Qualifications

• Previous experience in a receptionist or administrative assistant role is preferred.
• Excellent verbal and written communication skills.
• Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize responsibilities effectively.
• Customer-focused mindset with a friendly and positive attitude.
• Adaptability to handle various situations and tasks in a fast-paced environment.
• A proactive and self-motivated approach to work.
• Discretion in dealing with confidential information.
• Knowledge of basic bookkeeping and invoicing processes is a plus.
• Able to commute to Orlando office