Onsite – Fulltime Position
Exhibit Experience is a renowned trade show exhibit booth builder, dedicated to creating immersive brand experiences that captivate audiences. With our innovative designs and meticulous craftsmanship, we empower businesses to leave lasting impressions and forge meaningful connections in the vibrant world of trade shows and events.
As a Receptionist/Administrative Assistant at Exhibit Experience, you will be the welcoming face of our company, creating a positive and professional first impression for clients, visitors, and team members. You will play a crucial role in ensuring the smooth operation of our office by providing administrative support and maintaining a well-organized workspace. If you have exceptional communication skills, a strong attention to detail, and a proactive attitude, this role offers a fantastic opportunity to be an integral part of our dynamic team.
- Greet and welcome visitors, clients, and team members with a warm and professional demeanor.
- Answer and direct incoming phone calls, taking messages and relaying information as needed.
- Manage the reception area, ensuring it is tidy, organized, and represents the company’s brand image.
- Assist with scheduling appointments, meetings, and conference room bookings.
- Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.
- Maintain office supplies by monitoring inventory and placing orders when necessary.
- Assist in coordinating travel arrangements and accommodations for team members.
- Provide administrative support to various departments, including data entry, filing, and documentation.
- Collaborate with the finance team to assist with invoicing and basic bookkeeping tasks.
- Assist in organizing company events, meetings, and team-building activities.
- Maintain and update company databases and contact lists.
- Uphold a high level of confidentiality and professionalism in handling sensitive information.
- Previous experience in a receptionist or administrative assistant role is preferred.
- Excellent verbal and written communication skills.
- Proficiency in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic office equipment.
- Strong organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize responsibilities effectively.
- Customer-focused mindset with a friendly and positive attitude.
- Adaptability to handle various situations and tasks in a fast-paced environment.
- A proactive and self-motivated approach to work.
- Discretion in dealing with confidential information.
- Knowledge of basic bookkeeping and invoicing processes is a plus.
- Able to commute to Orlando office
Other jobs at Exhibit Experience
Outbound Sales Supervisor
Orlando Warehouse Manager
Perks of the Job
Your hard work deserves recognition. We offer a competitive salary package that reflects your expertise and dedication, ensuring you’re rewarded for your exceptional performance.
Health & Dental
We prioritize your well-being. Enjoy comprehensive health and dental coverage, giving you peace of mind and access to quality care when you need it most.
401k + Matching
Plan for your future with confidence. Our 401k+ matching program helps you build a strong financial foundation, ensuring your efforts today lead to a secure tomorrow.
Work hard, rejuvenate, repeat. We believe in work-life balance and offer generous paid vacation days, allowing you to recharge and return to work with renewed energy.
At Exhibit Experience, we’re committed to not only providing you with an exciting and rewarding career but also ensuring your overall well-being and happiness. Join our team and experience a workplace that values you as both a professional and an individual.